LIBRARY FILE

Library Register


SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
Library

ANY OTHER OUTPUT
Configuration of the library easily accessed.
Feed back on improvement to library services

Process Record
S.No
RECORD RECORD REF.
RESPONSIBILITY RETENTION PERIOD
01 Status Report VTU/DQP/LIB/02/01 Librarian 3 YEAR
02 Accession Register VTU/DQP/LIB/02/02 Librarian 3 YEAR
03 Stock Register VTU/DQP/LIB/02/03 Librarian 3 YEAR
04 Journal Register VTU/DQP/LIB/02/04 Librarian 3 YEAR
05 News Paper Register VTU/DQP/LIB/02/05 Lib Asst 1 YEAR
06 Project Report Register VTU/DQP/LIB/02/06 Asst Librarian 3 YEAR
07 Non-Print Materials Register VTU/DQP/LIB/02/07 Asst Librarian 3 YEAR
08 Back Volume Register VTU/DQP/LIB/02/08 1 YEAR
09 Periodicals Subscription Register VTU/DQP/LIB/02/09 Librarian 1 YEAR
10 Students Satisfaction Survey VTU/DQP/LIB/02/10 Members 1 YEAR
11 User Reference Register VTU/DQP/LIB/02/11 Lib. Asst. 1 YEAR

12 Staff Book Movement Register VTU/DQP/LIB/02/12 Librarian 1 YEAR
13 Miscellaneous Register VTU/DQP/LIB/02/13 Lib. Asst. 1 YEAR
14 Specimen Copy Register VTU/DQP/LIB/02/14 Librarian 3 YEAR
15 Gratis Register VTU/DQP/LIB/02/15 Asst Librarian 3 YEAR
16 Student No dues Register VTU/DQP/LIB/02/16 Librarian 1 YEAR

 

SL.NO RECORD RECORD REFORENCE RESPONSIBILITY RETENTION PERIOD
01 Gate Register VTU/DQP/LIB/02/01 Lib.Asst. 1 YEAR
02 (STAFF) Membership Register VTU/DQP/LIB/02/02 Librarian 3 YEARS
03 (STUDENT) Membership Register VTU/DQP/LIB/02/02A Librarian 3 YEARS
04 Books Reservation/ Requsition Format VTU/DQP/LIB/02/03 Originator 1 YEARS
05 Debitnote Format VTU/DQP/LIB/02/04 Originator 1 YEARS
06 Books/Periodicals Suggestion Format VT/DQP/LIB/02/05 Originator

 


REF: ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:


Accession Register (VTU/DQP/LIB/02/02)

S.No Date
Of
Record Ac
cn.
No. Title Edit
Ion Aut
hor Pag
es ISBN Book
col
our
Book
Size Supplier Publisher Year of publishing Date & Bill No R.s P. Call No. Dept Remarks








 


SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/03 ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:



LIBRARY STOCK REGISTER (VTU/DQO/LIB/02/03

Name of the item:

Date S.
No Particulars Bill.
No C.No Rate
Signature
Rs. P Receipts Issues Balance











 



SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/04 ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:


Journal Register (VTU/DQP/LIB/02/04

Title : Periodicity:

Department : Country :

Year : Price :

Supplier : Indian Currency:
Foreign Currency:

S.No. Date of Receipt Volume No. Issue No. Date of Publication Librarian Signature Remarks








 

SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/05 ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:


NEWS PAPER REGISTER (VTU/DQP/LIB/02/05)
Month/Year:



Date Day Hindu Ind
Exp. Dina
Than Dina
Karan Dina
Mala Dina
mani E-Nadu DC B-Line E-Tim Time of Ind Mano
rama Hindi Sport
Star E-News








 


SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/06 ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

Project Report Register (VTU/DQP/LIB/02/06)

Sl.No PR. No Title Project Presented by Project Guided by Dept./ Year Remarks







 


SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/07 ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

Non-Print Materials Register (VTU/DQP/LIB/02/07)

Sl.No Acc.No Author Title CD/Floppy Refer to Accession Register Page Amount Remarks









 

SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/08 ISSUE NO :
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

Back Volume Register (VTU/DQP/LIB/02/08)

Accn
.No
Call
No Title Vol.
No Issue
No. Month & Year of Publishing No. of Qty bounded Supplier/Bill No. Price Date of Record Remarks






 

SRI VENKATESWARA COLLEGE OF EDUCATION – KARAIKAL
P.G.LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/09 ISSUE NO:
LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

PERIODICALS SUBCRIPTION REGISER (VTU/DQP/LIB/02/09)

Sl.No Name of Periodicals Supplier Period Amount Cumulative Amount












 
VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/10 ISSUE NO :
U.G LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

Students satisfactory survey format (VTU/DQP/LIB/02/10)


Sl.No VERIFYING FACTORS RATING PLEASE GIVE YOUR SUGGESTIONS FOR IMPROVEMENT
Good Avg Poor
1. BOOKS/PERIODICALS/JOURNALS

2. USER ENVIRONMENT

3. REFERENCE COPY OUTPUT MECHANISM

4. HOUSE KEEPING STATUS

5. CONDITION OF BOOKS IN CIRUCLATION

6. STAFF AVAILABILITY

7. UPDATION STATUS OF BOOKS

8. UPDATION STATUS OF LIBRARY

9. USERS TIME LIMITS

10. YOUR RATING






 





VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/11 ISSUE NO :
U.G LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

USER REFERENCE REGISTER (VTU//DQP/LIB/02/11)


S.No Member
ship
No Number in Caps Staff/
Students Dept Which type
(Subject
Books/Back Volumes/Students/
General students

Starts Finished Signature














 




VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/12 ISSUE NO :
U.G LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:



STAFF BOOK MOVEMENT REGISTER (VTU/DQP/LIB/02/12)

Name of the Faculty: Designation/

Address : Department


S.No Accession
No Title Author Date of
Issue Date of Return Signature of the Faculty Remarks









 









VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/13 ISSUE NO :
U.G LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

MISCELLANEOUS REGISTER (VTU/DQP/LIB/02/13)

S.No VOLUME. NO ISSUE NO. MONTH/YEAR TITLE DATE OF RECEIPT REMARKS






















 
VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/14 ISSUE NO :
U.G LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:


Specimen copy Register (VT/DQP/LIB/02/14)
S.
No Date
of
Entry Ac
Cn.No. Title Edit
Ion Au
thor Pa
ge ISBN Bo
ok
colour Boo
k Size Sup
plier Pub
lisher Year of
Publishing Date &
Bill No. Rs. P. Call
No. Dept Re
m
ar
k
s


















 



VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/02/15 ISSUE NO :
U.G LIBRARY OPERATING PROCESS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

Gratis Register (VT/DQP/LIB/02/15)

S.No Date of Entry AccNo Title Edition Author Pages ISBN Book
Colour Book Size Supplier Publisher Year of Publishing Date & Bill No Rs. P. Call No. Dept Name of the Doner Remarks











 



VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 02/16 ISSUE NO :
U.G LIBRARY RECORDS REVISION NO:
ISSUE DATE :
PAGE NO: EFFECTIVE DATE:

STUDENTS NO DUES REGISTER (VTU/DQP/LIB/02/16)

STUDENT NAME: DEPARTMENT :

S.No Accn.No Title Author Returned Lib. Txt. Remarks















 





VEL TECH Dr.RR & Dr.SR TECHNICAL UNIVERSITY
LIBRARY PROCEDURE


REF:VTU/DQP/LIB/ 03 ISSUE NO :
ORGANIZATIONS CHART REVISION NO :
ISSUE DATE :
PAGE NO: 6/44 EFFECTIVE DATE :

LIBRARY ORGANISATION CHART

LIBRARIAN

DEPUTY LIBRARIAN

ASST LIBRARIAN

ASST LIBRARIAN

ASST LIBRARIAN

LIBRARY ASSISTANT

LIBRARY ASSISTANT

LIBRARY ATTENDER

 
S.No. STAFF’S NAME QUALIFICATION DESIGNATION EXPERIENCE

01
02
03
04
05
06